Special issue proposal template

Points to Remember Guest Editors are encouraged to enlist the help of co-Guest Editors to distribute the workload. Co-Guest Editors should be leading experts in the area and should preferably be from geographically diverse locations. Papers should be reviews, tutorials, or surveys written for specialists within as well as outside the core research area and should appeal to a broad audience. Depending on the topic, industry representation can be important. Geographical diversity is important.

Proceedings of the IEEE Special Issues should reflect the state of the art in a particular area and should include contributions from leading experts around the world. Papers must offer new perspectives and insights and should be applications-oriented. They should remain citable by the core research group in the particular area while still being accessible to a broad audience. Please note that individual papers must undergo a rigorous peer-review process even if a special issue proposal is accepted.

The Editor-in-Chief maintains the highest authority of the publication on all editorial matters. Guest Editor Responsibilities You are responsible, in cooperation with any other guest editor for the Special Issue, for the invitation, selection, review and editing of the manuscripts for the Special Issue, and the arrangement of the manuscripts for publication, and relations with authors.

You agree to use your best efforts in cooperating with the Journal Editor and any other guest editor for the Special Issue with respect to the preparation and publication of the Special Issue. You are responsible, in cooperation with any other guest editor for the Special Issue, for ensuring that the review process for the Special Issue is conducted in an appropriate manner and in line with normal review practices for the Journal.

You shall consult with the Journal Editor about the refereeing procedure to be adopted. You will ensure that the same level of quality and the same standards for Special Issue manuscripts shall be maintained as for regularly contributed manuscripts to the Journal and that these shall be consistent with the standards as set by the Journal and Elsevier. You shall make the preliminary decision on all manuscripts following thepeer-review processes of the Journal.

Any proposed change to the guest editors for the Special Issue must be reviewed and approved by both the Journal Editor and the Publisher. In the event that any change to the guest editors is not approved by the Journal Editor or the Publisher, the Special Issue will no longer be produced and published. The Journal Manager will be in contact with you to discuss with you how to use this system to manage your Special Issue.

Any extension of these deadlines must be approved in advance in writing by Elsevier. If submission of material for the Special Issue exceeds the aforementioned deadline, manuscripts submitted for that Special Issue may be considered as regular manuscripts for inclusion in a standard issue with an acknowledgement of the work of the Guest Editor s or Elsevier may terminate this agreement without liability by written notice.

Every author must submit a declaration of competing interests, together with a statement for each article specifying all funding sources for the study such as pharmaceutical companies or medical communications agencies.

All material, including, but not limited to emails, submitted to you is the confidential property of Elsevier or if the journal is owned by a third party the owner of the Journal.

Elsevier may also use your name, biography and professional affiliation for purposes of promoting the Special Issue. All previously published material shall be fully acknowledged in the manuscript. Where there is a sponsor for the Special Issue, you will not permit the sponsor to intervene in or otherwise influence the manuscript editing process and will not follow any instruction from the sponsor or otherwise be influenced by the sponsor in relation to any of the manuscripts or any other content to be published in the Special Issue.

You represent and warrant that you have disclosed to the Journal in writing all actual and potential competing interests, both financial and non-financial, if any, in relation to the editorial activities to be performed for Elsevier, and that you will update such disclosures promptly as and when any actual or potential future conflicts arise.

Examples of financial conflicts include employment, consultancies, stock ownership, honoraria, paid expert testimony, grants, patents or patent applications, and travel grants. Competing interests may also arise because of personal relationships, academic competition, and intellectual beliefs, such as political or religious beliefs.

You represent and warrant that you are familiar with all applicable conflict of interest and outside compensation laws and regulations as well as policies and rules of your employer or institution if applicable , and that your acceptance of this appointment, the terms of this appointment letter and your performance of the role, including your participation in editor conferences, trainings and meetings and acceptance of transportation, hospitality, food and lodging provided by Elsevier to you in connection therewith, are and will be in compliance with those laws, regulations, policies and rules.

A Prohibited Payment does not include a payment of reasonable and bona fide expenditures, such as travel or lodging expenses, which are directly related to the promotion, demonstration or explanation of products or services or the execution or performance of a contract provided that such payments are permissible under the Applicable Laws.

To the extent that you perform your duties using such skill and care as required in connection with your obligations hereunder, Elsevier shall indemnify, defend and hold you harmless from and against any costs arising from or out of any third-party claim in connection with the performance of your obligations hereunder, unless such third party claim is the result of your willful misconduct, fraud, or gross negligence.

If any third-party claim is made, you will promptly notify Elsevier, which shall have sole authority to appoint counsel to defend the third-party claim and to conduct and control the defense of any such claim. You also agree to reasonably cooperate with the defense of any such claim as reasonably requested by Elsevier.

You shall maintain all Confidential Information as defined herein in strict confidence, will not disclose any Confidential Information to any third party other than as necessary to perform the obligations set forth in this appointment letter, and will protect such information with the same degree of care that you exercise with your own Confidential Information, but in no event less than a reasonable degree of care.

In the event that there are any breach of the obligations and procedures noted herein, amongst other remedies, the Journal Editor, upon consultation with and agreement from Elsevier, or Elsevier, itself, reserves the right to cancel an entire Special Issue in their sole discretion. Independent Contractors. You acknowledge and agree that you are not an employee or agent of Elsevier and that you and Elsevier are not partners, joint venturers, or otherwise associated in or with the business of the other.